Virtual Meeting: A Complete Guide to Hosting a Successful Event

People nowadays mostly prefer the internet and social media platforms to connect with friends and family. Furthermore, virtual meeting and events have gained a good amount of popularity and are also a cost-effective alternative to connect with other professionals and your employees. During the pandemic, different corporate and business, communication, and social life carried online, and the virtual meeting industry is currently in full bloom. Virtual meetings are conducted online, depending on the utmost motive, it can be hosted in different forms like invite-only webinars, publicly conducted live streams, web conferences requiring passes, or any informal social media events.

The biggest advantage of hosting any virtual meeting is that it is affordable and cost-effective since there is no need to rent out any auditoriums or spaces. Moreover, you can contact attendees from across the world just by sitting at your home or office. These factors have led to its immense popularity and increased growth in the market of specialized virtual meeting platforms like AmbiPlatforms for different sectors of industries.

Different types of virtual events hosted online

Virtual meetings held digitally are just not a replacement for other various types of events, but a new vector to add and to enrich your entire presentation. 

Below mentioned are the four major types of virtual events-

• Virtual Conferences- Much like in-person and offline conferences, virtual conferences rest on a live, and multiplex agenda that includes main points, interactive sessions, breakouts, and many more. Virtual conferences also consist of multi-session presentations and involve various attendee engagement tools. Virtual conferences enable the audience to viewpoints in real-time, build their content from relevant topics, on-demand content, and better interact with other attendees.

• Webinars- Webinars are the type of any virtual event that ordinarily lasts somewhere from 45 to 75 minutes. Conducting your webinars enables individuals around the world to join and attend as one or more hosts can present the content. The hosts or presenters can also charge the audience to join webinars using different online payment services or conduct them for free. Webinars platform like AmbiPlatforms also uses conferencing tools and features that enable Q&A sessions, polling, or live chat capabilities. Due to their unaccompanied instructional nature, webinars have proved to thrive with 100% virtual attendance. 

• Internal Hybrid Events- These are called so because they can be product launching, annual meet and greets, sales kick-offs, business-wide events, training and workshops, regular department virtual meeting, and many more. For organizations that traverse different countries, even continents, states, internal hybrid events, therefore, helps to transmit a message to the entire company staff when it is impossible to gather every staff member in the same place. While it would sound better to fly every employee to the company’s headquarters, it would be incredibly expensive, and the proper scheduling would need a good amount of time. Virtual and digital team-building activities and curriculum can work efficiently at internal hybrid events. 

• External Hybrid Events- These events are called so because they're ordinarily held for those individuals outside of your organization or company. They can be different user conferences for product pitching or industry conferences. These events tend to require a greater level of video production and enrichment so that the attendees are provided with a good quality audio and video resolution. These virtual events allow attendees from different parts of the world who are unable to travel or attend an in-person event to participate and learn.